How to Beat Applicant Tracking Systems (ATS) and Get Your Resume Noticed

Struggling to get interviews despite applying for dozens of jobs? The problem might not be your qualifications—it could be your resume. Many companies use Applicant Tracking Systems (ATS) to filter resumes, with up to 75% of resumes rejected by these systems before a recruiter even sees them (Forbes). In this guide, you’ll learn how to optimize your resume to pass ATS filters and stand out to recruiters.

What Is an ATS, and Why Does It Matter?

An ATS is software that companies use to screen resumes. It scans for specific keywords, evaluates your experience, and checks your resume's format. Designed to save time, ATS filters out resumes that don’t meet predefined criteria.

While ATS is effective at narrowing down a large applicant pool, it’s not perfect. It can’t interpret context, infer skills, or evaluate your achievements as a recruiter may. This means that if your resume isn’t optimized for ATS, you might be rejected—even if you’re the perfect candidate.

Three Golden Rules to Beat the ATS

1. Use a Standard Layout

ATS systems are built to read clean, simple documents. To ensure yours is compatible:

• Stick to Standard Sections: Use headings like "Work Experience," "Education," and "Skills." Avoid creative titles.

• Stick to a Single Column: Avoid using two columns, tables, or graphics, as these can confuse the system.

• Save as PDF: Modern ATS systems can handle PDFs effectively, and it’s usually the safest choice.

2. Include Standard Keywords

ATS relies on keywords to determine if your resume matches the job description. Here’s how to use them effectively:

• Match the Job Posting: Use exact phrases from the job description, such as 'project management' instead of 'managing projects.' Prioritize hard skills like 'programming' over soft skills like 'communication.'

• Add Years Where Relevant: If the job requires “5+ years of experience,” include the exact number in your resume.

• Avoid Keyword Stuffing: Use keywords naturally within sentences and context. Random lists won’t work as well.

  
  

3. Provide All Necessary Information

Missing critical details can lead to automatic rejection. Double-check that your resume includes:

• Contact Information: Name, phone number and email address are a must. LinkedIn profile is highly recommended. Place these details in the main body—not in headers or footers.

• Location: Some jobs require candidates to be in specific regions. Mention your city and state if relevant.

• Years in Work Experience: Specify the start and end dates for each role (month and year).

• Professional File Name: Save your file as FirstName_LastName_Resume.pdf to make it easy for the recruiter to find you in some systems.

How ATS Reads vs. How Recruiters Read

How ATS Reads

• Focus: Scans for keywords, formatting, and standard sections like Work Experience and Skills.

• Blind Spots: Can’t assess achievements or infer related skills (e.g., "program management" ≠ "project management").

• Result: Only resumes that match predefined criteria move forward. You must check all the boxes.

How Recruiters Read

• Focus: Looks at context, accomplishments, and overall presentation.

• Critical Sections: The Professional Summary section often sets the tone for your resume at a glance.

• Strengths: Can interpret nuances and extrapolate related skills.

• Result: A compelling narrative and clean design leave a lasting impression.

Pro Tip: Optimize your resume for ATS but ensure it’s compelling for recruiters too. For example, describe your achievements in detail, even if ATS can’t fully appreciate them.

Should You Apply Multiple Times for the Same Job?

Submitting multiple resumes for the same job might seem like a good idea, but it can hurt your chances:

• ATS Flags Duplicates: ATS may flag duplicate applications, making you appear inconsistent. Wait 3-6 months or until the job is reposted before reapplying.

• Focus on One Resume: Submit one tailored resume aligned with the job description. Quality matters more than quantity.

• Apply Directly: Reach out to the hiring manager when possible, especially with a referral. This can help you bypass ATS filtering altogether.

Tip: Avoid spamming applications; a targeted approach is more effective.

Final Thoughts

Beating the ATS isn’t about tricks—it’s about showcasing your qualifications clearly for both ATS and recruiters. Follow the three golden rules: standard layout, relevant keywords, and complete information to increase your chances.

PS: These tips come from real job seeker questions. Got one I haven’t covered? Email me at info@applicationowl.com—it might inspire my next post!